Sometimes it can be impossible to get work done in the office with so many distractions and interruptions.
- Daily status meeting
- Start the day with a status meeting first thing in the morning
- This allows everyone to discuss what tasks they will achieve during the day, and what assistance they might need.
- It also maximises efficiency when working on tasks that require group input.
- Top 3
- Write down the top 3 tasks you hope to achieve throughout the day to greatly improve your chances of actually achieving them.
- Have team members share their top 3s in daily status meetings to allow them to gather all the input they need from the team.
- A harvard study shows that the 13% of Harvard MBAs to write down their goals, are currently earning twice as much as those who didn’t.
- Dark Time
- Implement a period of time where team members know not to bother one another with calls, emails or meetings unless it’s extremely important.
- Research has shown that office workers are interrupted or need to switch tasks on average as often as every 3 minutes.
- Grouping Internal Meetings
- Batch all internal meetings and schedule them during a set block of time. i.e 11am-2pm.
- This ensures that all the little, spontaneous meetings throughout the day don’t get out of hand and that employees’ work doesn’t get constantly interrupted.
- From a 2017 survey of 182 senior managers, 71% believe meetings to be unproductive and inefficient.
- Standing meetings
- Standing up during meetings is not only beneficial for your spine, it also keeps meetings shorter.
- Standing up has also been proven to improve concentration and productivity.
- A study published by Business Insider showed that increased standing led to up to 10% more productivity.
- Regular breaks from your desk and screen
- Taking regular breaks prevents boredom and is better for your spine and your vision
- Allows you to take a step back and re-think processes and objectives
- Improves concentration
- Desktime believe that optimal productivity takes place at working for 52 minutes, followed by breaking for 17 minutes.
- Schedule your day the night before
- This prevents wasting time in the morning from not knowing what to do
- We use the 5 minutes at the end of every day to write out and share our plan for tomorrow.
- We’ve found that just a few minutes of not knowing what to do in the morning can drastically decrease productivity.
- Put tasks in the order you’d like to complete them
- This allows you to quickly move onto another task if you hit a roadblock in your previous task.
- Just like the above, not knowing what to do is shown to have a negative effect on productivity.
Resources:company culture, infographic, productivity
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